Aintree Village Parish Council

 

   At a meeting of the Parish Council held on 10th April 2007 at 7.10pm         

the following Parish Councillors were present:-

 

Councillor P Gill (Chairman)

 

D Coombe, G Downey, M Duggan, F Forrest, G Fraser, L Green, J Harkins and G Payne

 

Apologies for absence were received from Councillors P Harper and C Mitchell

 

4368 Minutes – 19th March 2007

The minutes of the meeting held on 19th March 2007 were received as a correct record and signed by the Chairman.

 

In addition, the Parish Council agreed that minute 3950 in the minutes of the meeting held on              25th February 2007 be rescinded and replaced by the following:-

 

·         “4350 Beech Tree Known as the “Ain Tree”

The Parish Council

1)      noted that the residents who were assessing the cost of a stone and plaque to be placed in the library grounds with appropriate lettering to commemorate the former beech tree known as the “Ain Tree” had indicated that the cost would now likely be around £1,600

2)      agreed that it would be mindful to make a section 137 grant of £1,600 to the Aintree Initiative Group, the overarching body involved in the project, subject now to the Parish Council's involvement in the project

3)      agreed that Councillor Harkins be requested to represent the Parish Council at meetings with the residents concerned

4)      Councillor Harkins be requested to inform the residents that it was never the Parish Council's intention that the residents would need to seek finance for the project.

 

Councillor Harper requested that his vote against 1) be recorded insofar as it related to the siting of the stone and plaque in the library grounds and Councillor Forrest requested that his vote against 2) be recorded insofar as the £1,600 grant was concerned.”

 

4369 Financial Matters

The Parish Council

1)      noted that Councillor Harkins and the RFO had met a VAT accountant for advice which would be received soon

2)      noted that the Chairman had agreed to the three Parish Councillors attending the LAPTC Conference to attend from the Saturday evening

3)      agreed to transfer £10,000 from the deposit account to the current account

4)      agreed a section 137 grant to the Aintree Initiative Group for the cost of a stone and plaque to be placed in the library grounds with appropriate lettering to commemorate the former beech tree known as the “Ain Tree” but subject to an appropriate refund should the cost be subsequently below £1,600

5)      approved the following invoices for payment

 

Payee

Details

Amount

£-p

Cheque no.

Autopay – NatWest

Month 1

4,214-63

Autopay

Inland Revenue

Tax/NI

1,423-12

4703

Scottish Power

Electricity – changing rooms

145-52

4704

Scottish Power

Electricity – playing fields

78-10

D/D

Scottish Power

Electricity – pavilion

83-66

D/D

Arco

Boots/gloves/signs

238-76

4705

Jenkinsons

Dry wipe board and kit

82-09

4706

BT

Rental/calls

67-29

4707

P Gill

Petrol for park

17-05

4708

Cheque cancelled

Cheque cancelled

-

4709

Your Travel

Minibus hire

90-00

4710

C Mitchell

Expenses for park

47-38

4711

Aintree Initiative Group

Section 137 grant

1,600-00

4712

COMTECHSA

Drainage advice

587-50

4713

Grisedale 2000

Drainage works

161-56

4714

 

The Chairman Councillor Gill declared an interest in the payment for cheque number 4708, vacated the chair and took no part in the discussion or decision for that payment.

 Councillor Downey was appointed Chairman for that item.

 

6)      agreed that the above payments were lawfully payable under the General Powers of the Parish Council and Open Space legislation

7)      noted the following income and expenditure for February 2007

 

Summary of receipts and payments

 

Receipts

£-p

Payments

£-p

Balance

£-p

Total balances b/f

 

 

 

         125,417.34

Golf

 

 

 

 

Tennis

 

 

 

 

Bowls

 

 

 

 

Football

 

        117.45

 

 

Donation

 

           13.65

 

 

Cancelled cheques written back

 

        637.50

 

 

VAT collected

 

           22.95

 

 

VAT paid

 

 

             123.67

 

Wages

 

 

          4,205.58

 

Tax/NI

 

 

          1,456.69

 

Bank charges

 

 

               52.09

 

Admin expenses

 

 

               16.78

 

Telephone

 

 

               36.49

 

Electricity

 

 

             235.16

 

Water

 

 

             455.20

 

R/R (B & Q paint)

 

 

             178.62

 

Plants/compost

 

 

               84.89

 

Fuel

 

 

               18.00

 

Cleaning materials

 

 

               34.48

 

Mileage

 

 

                  8.18

 

Skip Hire

 

 

             110.00

 

Sundries (see breakdown below)

 

 

          1,305.72

 

Totals

 

£791.55

£8,321.55

£117,887.34

Breakdown of sundries

 

 

 

 

Health/Safety review

             267.30

 

 

 

Charity Dinner tickets

             280.00

 

 

 

R Atherton course expenses

               54.32

 

 

 

LAPTC annual subscription

             704.10

 

 

 

Total

         £1,305.72

 

 

 

 

4370 Annual Review of Charges for Facilities in the Park

The Parish Council agreed that

1)      football managers be informed that the matter of a refundable deposit per game in relation to the cleanliness of changing accommodation after use was still under discussion

2)      there be no increase in charges for facilities in the park (as shown below) but users be informed that the Parish Council reserves the right to alter charges should the need arise due to VAT implications:-

 

Facility

Details

Charge

       £-p

Tennis

All users per hour

Refundable deposit for racket and ball

1-50

5-00

Crazy golf

All users per game

Refundable deposit for club and ball

0-75

5-00

Bowling green

 

 

Adult per session

Concessions per session

Refundable deposit for bowls

Hire of green (club use)

Hire of green (non club use)

2-00

1-00

5-00

16-00

30-00

Football pitches

Hire of pitch per game (senior team)